Guidelines for Vendors and Contractors During the COVID-19 Pandemic
Purpose
The health and safety of our students, staff, faculty as well as their families are of the utmost importance to CSUDH. In accordance with federal, state and local guidance, the university has taken steps to reduce the number of people on campus and as such, vendors and contractors delivering goods and performing work on campus shall adhere to the following guidelines:
- All vendors and contractors working on campus or other University property must comply with the California Department of Industrial Relations’ (Cal/OSHA) COVID-19 Emergency Temporary Standard. Vendors and contractors must also comply with Assembly Bill 685’s amendment’s to the California Labor Code Section’s 6325, 6 and 6432 by the effective dates indicated therein. Additionally, vendors and contractors must comply with current LA County Public Health orders for face covering.
- All vendors and contractors are expected to comply with the guidelines established by existing County of Los Angeles Department of Public Health Safety Order, and the Center for Disease Control and Prevention (CDC), http://wwcdc.gov/coronavirus/2019-nCoV/index.html, as updated, to prevent and control the spread of COVID-19.
Vendors Guidelines (Goods and Services)
- 100% Face Covering Requirements in effect for classrooms and Health Care Center location, all workers regardless of
vaccination status or screening methods in place. Ensure all vendor and contractor employees wear proper PPE AT ALL TIMES
while performing work in these areas. Effective January 17, 2022, county public health orders require employers to provide
and require employees to wear a well-fitting medical grade mask, surgical mask, or higher-level respirator such as an N95
filtering facepiece respirator or KN95, at all times. Cloth type face coverings will not be allowed. CSUDH will require compliance
with these health orders while working on any campus worksite. (Cal/OSHA) COVID-19 Emergency Temporary Standard have
recently shifted to align masking policies with California Department of Public Health (CDPH), please visit CDPH’s website for
most recent guidance here. - Vendors performing work on campus shall observe the following CDC recommendations for personal hygiene, including the following:
- Wash your hands often with soap and water for at least 20 If soap and water aren’t available use a hand sanitizer with at least 60% alcohol.
- Avoid touching your eyes, nose and mouth with unwashed
- Cover your cough or sneeze with a tissue, then throw it in the trash.
- Clean and disinfect frequently touched objects and surfaces using a regular household cleaning spray or
- Stay home if you are sick and avoid contact with others as much as
- Vendors may perform work only with the explicit approval from the Office of Procurement and Contracts or authorized
- Vendors shall ensure that a fully executed agreement is received prior to arriving on site to perform
- Vendor and contractors authorized to perform work at CSUDH, and that require access to campus facilities, shall work with the Project Manager or designated contact, as identified in the contract, to coordinate work and obtain access to facilities. If the designated CSUDH contact is unable to provide access to the vendor or contractor, the campus staff should contact work control Monday through Friday, from 8am-5pm at 310-243-3587 or 3804, or email workcontrol@dektinary.com, and the work control staff will assist with In the event of work being performed after hours, vendor or contractor shall work with campus staff to contact Campus Police for access.
- Vendor and contractors shall provide Personal Protective Equipment (PPE), such as gloves, goggles, face coverings as appropriate for the work being
- If any of the vendor or contractor employees feels ill or has symptoms such as those enumerated by the CDC, they are to notify their supervisor, contact their health care provider, and not visit work site or
Construction Sites
Contractors and subcontractors for all CSU Construction and major Operations and Maintenance projects shall adhere to the CSU Safety Protocols COVID-19 Plan, per Exhibit A, and COVID-19 Bulletin Updates, No. 21-001, 21-002, and 21-003 (Refer to Exhibit B for details), which require compliance with most current Cal/OSHA constructions guidelines, local public health agency requirements, best industry practices, and certain CSU-specific health and safety rules. Contractors and subcontractors shall be responsible for visiting the CSU Chancellor’s Office CPDC Bulletins page for further updates to COVID-19 Guidelines.
Refer regularly to the Procurement and Contracts webpage for latest updates and information applicable to vendors and contractors.
Forms:
Guidelines for Vendors and Contractors During the COVID-19 Pandemic
Refer regularly to the Procurement and Contracts webpage for latest updates and information applicable to vendors and contractors.
Latest Policy Revision Date: May 3, 2022
Policy Owner: Procurement and Contracts, Division of Administration & Finance